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Privacy Statement

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This statement provides information about how we (NIPEC) collect personal data on our website and how we subsequently use this information.
We are registered as a Data Controller (under the company name of NIPEC) with the Data Protection Commissioner in the UK (Registration Entry Z8295312). We are, therefore, bound by the data protection responsibilities set out in the Data Protection Acts, 1998 and 2003 (for further information please visit the Data Protection Commissioner website).
Should you have any queries or concerns regarding the personal data we collect from you or how we use this information please contact us by email at enquiries@nipec.hscni.net

Information collected during registration

During the registration process you are asked to provide the following details (please note that these are essential):

• Name (forename and surname)
• Email address

In addition, you are asked to create a username and password to access the NIPEC online resources. You also must choose a security question and provide the answer to that question - this question is used to identify you in the case where the username or password is forgotten.
Once you have logged into the NIPEC Portfolio website you are able to complete your Competence Assessment, keep a record of New Role Audits and maintain your online Portfolio.

How do we use the collected information?

We use the collected information for the following reasons:

  • To provide you with secure access to your online NIPEC Portfolio resources.
  • To provide forgotten login details.

Sharing your personal information

We will not provide your personal information to third party companies, organisations or individuals.

Protecting your personal information

When registering on the nipecportfolio.hscni.net website, it is important to choose a strong password that is difficult to guess.
A good password should
• Combine numbers and letters
• Include punctuation characters e.g. !@;?$£
• Include both upper and lower case letters
• Be at least 6 characters long
• Only used for one system
Common passwords such as the following should be avoided.
• 123
• Password
• Qwerty
• Letmein
As a data controller all appropriate action is taken to protect your personal information as required including taking regular backups of all data. In addition, your personal information is only accessed through a password protected account which is stored on a secure server. Should you suspect that someone knows your password please email us, and a new password will be allocated to you.
All communications between your computer and NIPEC Portfolio are now encrypted using the HTTPS protocol to enhance the security of the data you transmit.
The hosting company follows best practice guidelines ensuring that relevant patches are applied to the nipecportfolio.hscni.net server in a timely fashion.
The security of the website is constantly reviewed and improvements made to ensure that data is transmitted and stored as securely as possible.

Keeping your personal data

We will keep your personal data for as long as necessary to fulfil the purposes we collected it for or as required by law.

Your rights

You have the right to request a copy of the registration information you have entered and we hold about you and to amend any inaccuracies. To request your information please email us. Remember you can also amend or delete all of the details entered by you in each area of the NIPEC Portfolio site at any time.

Date of last review: 16 April 2008

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